Inventory
Add and edit units, decode VINs, manage photos, categories, warranties, merchandising, sold units, costs and your OEM catalog.
Everything about the units you sell lives under Inventory in the console. Start with adding units, then make each listing stronger with photos and merchandising. Bringing stock in from a feed or a DMS export is covered in Imports and DMS.
Topics in this section
- Adding and editing unitsAdd a vehicle by hand, fill in pricing and specs, choose its status and location, and keep your inventory list tidy with filters and bulk actions.
- VIN decoding and identifier checksTurn on the free NHTSA VIN decoder to pre-fill year, make and model, and understand the VIN, HIN and serial checks on every vehicle.
- Vehicle photosUpload, order, describe and remove vehicle photos, and learn how MotoDealerHQ resizes them, strips location data and blocks duplicates.
- Categories and data qualityOrganize units into website categories and subcategories, and use the Data quality page to find duplicate units and mistyped VINs.
- Aftermarket accessories and warrantiesList installed accessories on a unit, build your warranty catalog, and set what warranty each vehicle has or offers on the website and at the desk.
- Merchandising your listingsUse the listing completeness score, photo quality checks, photo branding, spec sheets, QR codes and walkaround links to make every listing sell harder.
- Sold units and photo retentionHow sales are recorded in the sales ledger, how to record or unwind a sale by hand, and how long photos of sold and archived units are kept.
- Vehicle costs, holding cost and overheadRecord what each unit cost you, import costs from a spreadsheet, set holding cost and floorplan interest, and allocate monthly overhead for profit reports.
- Your OEM catalogLoad your own model catalog from a CSV file so model codes fill in year, model, trim, MSRP and specs on new units and imports, without overwriting anything.